Planning an Event

Events - important information on changes due to Coronavirus

To protect our community and do our part to flatten the curve during Coronavirus we advise all events proposed to be held on Shire land have been cancelled during the State of Emergency declared by the Victoria Government. We will not be issuing any event or signage permits until further notice.

Further information, news and updates during Coronavirus

 

Are you an Event Organiser planning to hold an Event on Shire owned or managed land?  You will require Shire approval to do so. 

Please Note: If your Event is on Private Land contact the Shire's Planning department directly for further advice.  If you only wish to use Indoor space for your event please contact the Halls Booking team directly. You do not have to complete an Event Opportunity Form.

Event Opportunity Form (EOF)

Please complete the short Event Opportunity Form (EOF) to register your intent to hold an Event. This is the first step in the Event Permitting process and must be completed 6 to 12 months prior to your event depending on the events risk impact classification, outlined in the Events Policy.

A member of the Shire team will review your EOF before contacting you in due course to discuss next steps, which will include completing a full Event Application and submitting any other relevant documentation required.

Please Note: An initial application fee of $160.00 is required from Event Organisers when submitting the EOF (This excludes organisers who receive Shire funding). Please have your credit card ready and refer to the Event Application Fees below should you require further clarification around fees owing. If it is determined additional fees are due following the assessment of your EOF you will be invoiced by the Shire, at a later date.

Submit Event Opportunity Form

Event Application Fees (July 2020 - 30 June 2021)
Event Type  

 

Community and Cultural (Type 2)

Fundraising and Charity (Type 4)  

Major and Icon (Type 3)      

 

 Private (Type 5) 

 
 Season 

 All Year

1 January - 31 December 

 Low Season

1 May - 30 September 

High Season 

1 October - 30 April 

 Low Season

1 May - 30 September 

High Season

1 October - 30 April 

 Low Impact   $160

 $500

 $875

Weddings - $250

Commercial Filming  - $225

 Weddings - $375

 Commercial Filming - $335

 Medium Impact

 $160

 $750

 $1300

N/A  N/A
 High Impact 

 $160 

 $1,000

 $1,750

 N/A  N/A

 

 

 

 

 

 

 

 

 

 

 

 

Please note:

- The EOF for a Low or Medium Impact event must be submitted 6 months prior to the intended event.

- The EOF for a High Impact event must be submitted 12 months prior to the intended event.

- All fees are inclusive of GST

- An additional bond may be required for your event, charged at the discretion of the Shire.

Getting your Event Approved - A Step by Step Guide

So you have completed the EOF and been in contact with your new Shire representative. What can you expect next?

  1. Event organiser submits online EOF
  2. MPS Officer is assigned to Event Organiser, who is advised on next steps
  3. Event Organiser submits their Event Application and Site Map, along with all other documentation required from them (See Quick Reference Timeline to ensure you are in compliance)
  4. The event documentation is referred to internal Shire stakeholders for comment/ approval (ie) Parks & Roadsides, Traffic and Building teams).
  5. The Event Permit is issued, subject to approval.

Please note: The Event Organiser is responsible for ensuring all permits from additional, external event stakeholders are obtained, as required.

For further information in regards to planning an event, please refer to the following documents or contact the Event Permits Team.

Download: Event Planning Guide(PDF, 2MB)

Download: Events Policy(PDF, 791KB)

Enquiries

Event Permits Team

Phone: 1300 850 600

Email: event.permits@mornpen.vic.gov.au