Planning an Event
Are you an event organiser planning to hold an event on shire owned or managed land?
The Shire is excited to support a range of events across the Peninsula by providing resources and tailored advice to event organisers to ensure the delivery of safe, inclusive, and vibrant events. If you plan to hold an event on Shire owned or managed land, you will require an event permit.
Check out our Top 5 Outdoor Event Spots(PDF, 1MB).
To find out if your event is on Shire owned or managed land please check out our interactive map. Use the search tool at the top right in the map to find a particular location. Alternatively, zoom in/out using your mouse wheel or the zoom button and left click on the area to see who manages the location.
Start here - Do I need an event permit?
Let us know if you plan to hold an event on Shire owned or managed land
The Event Opportunity Form (EOF) must be completed:
- 6 months prior to your planned event for low to medium impact events
- 12 months prior to your event for high impact events.
The events risk impact classification is outlined in the Events Policy.
The EOF is a quick online form that registers your intent to hold an Event on Shire owned or managed land, capturing details such as date(s) and location(s). A member of the Shire team will review your event details and availability before contacting you to discuss next steps, which will include completing a full Event Application and submitting any other relevant documentation required.
Submit Event Opportunity Form
Getting your event approved - a step by step guide
You have let us know you plan to hold an event on Shire land by completing the Event Opportunity Form and been in contact with the Shire. What can you expect next?
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Event organiser submits their event online through the Event Opportunity Form.
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Shire Events Officer is assigned to Event Organiser and advises them of the next steps.
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Event Organiser submits the Event Application and Site Map, along with all other documentation required (download the Quick Reference Timeline(PDF, 122KB) to ensure you comply).
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The event documentation is referred to internal Shire stakeholders for comment/ approval, i.e. Parks & Roadsides, Traffic and Building teams.
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The Event Permit is issued, subject to approval.
Please note: The Event Organiser is responsible for ensuring all permits from additional, external event stakeholders are obtained, as required.
Event application fees
|
Event Type
|
Community and Cultural
(Type 2)
Fundraising and Charity
(Type 4)
|
Major and Icon(Type 3)
|
|
Private(Type 5)
|
|
|
Season
|
All Year
1 January - 31 December
|
Low Season
1 May - 30 September
|
High Season
1 October - 30 April
|
Low Season
1 May - 30 September
|
High Season
1 October - 30 April
|
|
Low Impact
|
$172
|
$536
|
$938
|
Weddings - $268
Commercial Filming - $244
|
Weddings - $403
Commercial Filming - $363
|
|
Medium Impact
|
$172
|
$805
|
$1394
|
N/A
|
N/A
|
|
High Impact
|
$172
|
$1,072
|
$1,820
|
N/A
|
N/A
|
All fees are inclusive of GST
An additional bond may be required for your event, charged at the discretion of the Shire.
The above rates do not apply for events held at the Briars. Please connect with your Shire representative for further information regarding rental costs for this venue.
Further information and resources for event planning and applications
Please find below further documents, forms, templates and links that will assist you in the event application process.
Documents
Forms
Example Templates
Further information
For more information on specific topics, please click on the following links: