Planning an Event

Are you an Event Organiser planning to hold an Event on Shire owned or managed land? You will require Shire approval to do so.

To start the event permit process, please submit an Event Opportunity Form below.

Please Note: Events on private land may require planning approval. Please contact the Planning Services unit directly for advice on planning enquiries. If you want to hire an indoor Shire venue please contact Community Halls. You do not have to complete an Event Opportunity Form.

Event Opportunity Form

The Event Opportunity Form (EOF) must be completed:

  • 6 months prior to your planned event for low to medium impact events
  • 12 months prior to your event for high impact events.

The events risk impact classification is outlined in the Events Policy.

The new EOF is a quick online form that registers your intent to hold an Event on Shire owned or managed land, capturing high level details including date(s) and location(s). A member of the Shire team will review your event details and availability before contacting you to discuss next steps, which will include completing a full Event Application and submitting any other relevant documentation required.

Please Note: An initial application fee of $160.00 is required from Event Organisers when submitting the EOF (this excludes organisers who receive Shire funding). Please have your credit card ready and refer to the Event Application Fees below should you require further clarification around fees owing. If it is determined additional fees are due following the assessment of your event you will be invoiced by the Shire, at a later date.

Submit Event Opportunity Form

Getting your Event Approved - A Step by Step Guide

You have completed the Event Opportunity Form and been in contact with the Shire. What can you expect next?

  1. Event organiser submits their event online through the Event Opportunity Form.
  2. Shire Events Officer is assigned to Event Organiser and advises them of the next steps.
  3. Event Organiser submits their Event Application and Site Map, along with all other documentation required from them (see Quick Reference Timeline to ensure you are in compliance).
  4. The event documentation is referred to internal Shire stakeholders for comment/ approval, i.e. Parks & Roadsides, Traffic and Building teams.
  5. The Event Permit is issued, subject to approval.

Please note: The Event Organiser is responsible for ensuring all permits from additional, external event stakeholders are obtained, as required.

For further information in regards to planning an event, please refer to the following documents or contact the Event Permits Team.

Download: Event Planning Guide(PDF, 2MB)

Download: Events Policy(PDF, 791KB)

Event Application Fees (July 2020 - 30 June 2021)

Event Type

Community and Cultural(Type 2)

Fundraising and Charity(Type 4)

Major and Icon(Type 3)

 

Private(Type 5)

 

Season

All Year

1 January - 31 December

Low Season

1 May - 30 September

High Season

1 October - 30 April

Low Season

1 May - 30 September

High Season

1 October - 30 April

Low Impact

$160

$500

$875

Weddings - $250

Commercial Filming - $225

Weddings - $375

Commercial Filming - $335

Medium Impact

$160

$750

$1300

N/A

N/A

High Impact

$160

$1,000

$1,750

N/A

N/A

 All fees are inclusive of GST

 An additional bond may be required for your event, charged at the discretion of the Shire.

Enquiries

Contact the Event Permits Team

Phone: 1300 850 600

Email: event.permits@mornpen.vic.gov.au