Public question time

The aim of public question time is to provide an opportunity for the public to ask general questions at Council Meetings requiring routine responses. 

Questions are to be received in writing by 12.00pm the day prior to the Council Meeting, in accordance with the procedural guidelines below and using the electronic form provided, alternatively the Public Question Time Form(PDF, 254KB) can be downloaded and sent to council.reports@mornpen.vic.gov.au.

Upcoming Council Meetings:  Meeting Dates 2020 

  

Name and Address of Person Submitting Question
(one question per form and each question to be of 50 words or less)

Privacy Statement:  The personal information requested on this form is being collected by Council for the purpose of identifying persons wanting to ask a question at a Council Meeting.  The personal information will be used solely by Council for that primary purpose or directly related purposes.  Council may disclose this information to the general public during the course of the meeting and in the minutes of the meeting.  If this information is not collected the applicant cannot ask a question of Council  The applicant understands that the personal information provided is for the purpose of asking a question at the Council Meeting and that he or she may apply to Council for access to and/or amendment of the information.  Requests for access and or correction should be made to Council’s privacy officer.

Procedural guidelines

A new form is to be completed for each question, with questions limited to 50 words or less and no more than two questions will be received from any one person at a meeting.

The Mayor, Chair or CEO may at his/her discretion, refuse to read a question if the question:

  • Relates to a matter which is beyond Council’s powers;
  • Is repetitive or has already been answered;
  • Relates to a matter for which the meeting would normally be closed [Sec. 89 (2) LGA];
  • Is prejudicial to the Council or any other person if answered;
  • Relates to the personal views or actions of an individual Councillor or Officer;
  • Relates to a matter that is the subject of negotiation, litigation or commercial interest/advantage; and/or
    • Is defamatory, indecent, abusive, irrelevant, trivial or objectionable in language or nature.
    • Is considered trivial or vexatious or it is more appropriate to direct to officers of the Shire during normal business hours.

The Mayor, Chair or CEO will read the question or summarise its contents, and nominate the appropriate person to respond to each question.

Public questions at each Council Meeting will be limited to 15 questions or 30 minutes whichever is greater. Any questions not responded to at the Council Meeting will be responded to by officers in the usual course of business.

Questions received relating to the same topic may at the discretion of the Chair or CEO be grouped together and a general answer provided. 

Questions which contain material that relates to specific people or properties will be summarised at the discretion of Council.

This segment does not substitute for appeal and review systems, formal business procedures, formal Council decisions and other legal processes required for the proper transaction of business by the Mornington Peninsula Shire Council.

Responses to public questions

Responses to public questions, will be general in nature, provided in good faith and should not exceed two minutes. Where the question relates to an item on the agenda, it will be considered with that item.

Responses to public questions will be provided at the meeting, with responses responses provided in the minutes of the meeting which are published on the website within seven days of the meeting.

Except for the election caretaker period, and by exception, Councillors may provide further information in addition to the Officer’s response at the discretion of the Chair.